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Why a Site Visit is Beneficial Before Renting an Office Space

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Finding the ideal office space is a key step in creating a professional and productive working environment for your employees. With a wide variety of office buildings and serviced offices to choose from, there are several things to consider to ensure you’re making the right choice.

Although you can do most of your research online and find out a lot of information about an office space on a provider’s website, it’s always beneficial to book a site visit. In today's digital age, virtual tours have gained popularity too and they can help you to understand the layout of a building, but they don’t compare to physically viewing an office. This is a crucial aspect of the serviced office selection process that shouldn’t be overlooked.

Below, we have explored why booking a site visit before selecting an office space is not just beneficial but often indispensable, especially if you’re comparing a few different options.

Key Considerations When Choosing a Serviced Office Space

The first step whenever you’re selecting a new workspace is to consider your specific needs. When doing so, there are a few key things to think about;

Location - Finding the right location is not just about convenience and daily commutes, it's about creating opportunities for your business to thrive. Proximity to clients, partners and transport hubs can significantly impact your ongoing success.

Flexibility - Serviced offices are known for their flexibility. Ensure that the office space you choose can meet your current needs and adapt to your evolving needs, offering room for expansion as your business grows.

Amenities and Services - A key selling point of serviced offices is the range of amenities and services they offer, from meeting rooms to call-answering services. Assess whether these align with your business requirements.

Cost Transparency - The cost of offices to rent can vary quite considerably from one office provider to the next. Clearly understand the pricing structure and what's included in the serviced office package to avoid any unexpected costs.

Professional Environment - For businesses in all industries, maintaining a professional working environment is crucial. Ensure that the office space looks and feels professional, and reflects positively on your clients and visitors.

The Role of Virtual Tours in the Office Industry

Virtual tours have undoubtedly revolutionised the way properties are being marketed. Not only are they used by estate agents when selling houses, but office providers are now offering virtual tours of their office buildings to prospective members.

While virtual tours are a convenient way to explore a building without leaving your home and they can provide an initial glimpse into what an office space looks like, they have limitations. Virtual tours often fall short in conveying the full experience and the unique advantages of a serviced office environment. This is where a site visit plays a pivotal role.

What You Can Discover During a Site Visit

There are lots of reasons why all business owners should visit an office space before making their final decision whether it’s the right home for their organisation. Physically visiting an office to rent offers several benefits and can help you to better understand things such as;

Atmosphere and Professionalism

Serviced offices are renowned for their professionalism and when you visit an office space, you can experience the on-site atmosphere firsthand. This enables you to evaluate the space and ensure that it aligns with your brand and corporate culture. A site visit is a tangible way to make sure the office environment reflects the professionalism your business wants to project as well, which can have a knock-on effect on things such as client satisfaction and retention.

Interaction With On-Site Staff

Meeting the on-site staff is a crucial aspect of any office site visit. This provides you with a unique opportunity to gauge their helpfulness and competence. Interacting with the staff members who will support your business on a day-to-day basis and greet any guests who visit your office can instil confidence in the level of service you’re likely to receive. You can ensure your business will be in capable hands.

Assessment of Meeting Rooms

Serviced offices often offer access to well-equipped meeting rooms. During a site visit, you have the chance to physically inspect these facilities and you can ensure they meet your needs in terms of functionality and aesthetics. You can also make sure there is the technological infrastructure necessary for successful meetings and presentations. Be sure to also explore the other amenities on-site, from kitchens to break-out spaces.

Workspace Customisation

Every business has unique branding and operational requirements. A site visit allows you to evaluate the potential for customising your new serviced office space. This customisation can be essential in creating an environment that aligns perfectly with your brand identity and supports the efficiency of your business. Don’t hesitate to ask questions about things like which pieces of furniture are provided with the workspace too.

Parking and Accessibility

The practicalities of parking and accessibility are crucial factors to consider whenever you’re renting a new office. During a site visit, you can assess parking options, public transportation access and the overall convenience of the location. This will help to ensure the office space is not only accessible for your employees and clients, but the location also aligns with your business's unique logistical needs.

Negotiation Leverage

The insights gained during a site visit can be instrumental during negotiations with the serviced office provider. Armed with firsthand knowledge of the space, you are better positioned to negotiate terms that align with your specific requirements. This can be a strategic advantage in securing the ideal serviced office arrangement for your business.

Finding Offices to Rent in Chelmsford

While virtual tours have enhanced the visibility of serviced offices, they shouldn’t completely replace site visits. There is no denying that physically walking around a serviced office provides several benefits and can help you to make an informed decision when selecting an office space that will contribute to your business success. A site visit is a powerful tool and you can be confident in your choice once you’ve seen the workspace yourself.

If you’re trying to find offices to rent in Chelmsford, Essex and you’d like to book a site visit, don’t hesitate to contact the Mantle Space team. Our Elizabeth House building is conveniently located in Chelmsford city centre and we provide a range of flexible workspaces for businesses of all sizes. We pride ourselves on setting a benchmark for serviced offices in the local area and we are delighted with the feedback we’ve received from current clients.

When you book a site visit, our on-site team will show you around Elizabeth House and answer any questions you may have. They will explain our membership options and help you to decide which office space is best for your business. We look forward to helping you find the perfect office to rent in Chelmsford, whatever your needs may be.

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